Time And Attendance Management System at MCM - (MOR/22/23/05-04)
Tender documents for the above tender will be provided between Monday and Friday, from 0730hrs to 1630hrs, upon submission of proof of payment of a non-refundable fee of BWP 250.00 (Two Hundred and Fifty Pula Only) to Contracts Administrator’s e-mail kmongale@mcm.co.bw. All tender documents will be e-mailed.
This tender is open to all qualifying companies irrespective of whether they are registered with MCM or not.
Payments:
Payments are to be made through depositing cash or by Electronic Fund Transfer to: Account Name: Morupule Coal Mine; Bank Name: Stanbic Bank; Account No: 9060001295360 Branch No: Fairgrounds Swift Code: SBICBWGX. Purchase of documents will close on 12th April 2023 at 16:30hrs.
Tender Briefing
A compulsory tender briefing for Time and Attendance Management System at MCM - (MOR/22/23/05-04) will be held virtually via Microsoft Teams on 12th April 2023 at 8:30am. It is a pre-requisite that bidders attend the meeting to familiarize themselves with the scope of the services, tender requirements, and the environmental conditions under which the services are to be performed. A link to the meeting is provided in the tender documents. Bidders who wish to attend are required to register one (1) representative by providing their full names and email address to which the invite should be sent to.
Submission:
Tenderers are required to submit their tenders to the email address provided in the tender documents on or before 21st April 2023 at 12:00 noon.
Submissions should be labelled “MORUPULE COAL MINE – NAME OF TENDER AND REFERENCE NO” e.g. for item No.1 above “MORUPULE COAL MINE TIME AND ATTENDANCE MANAGEMENT SYSTEM AT MCM -REF: (MOR/22/23/05-04)–Documents must be submitted in a compressed file/folder format to reduce the size of the documents. Each returnable document must be individually labelled for indexing purposes. The maximum allowable email size at a time shall be 10 MB. Those who wish to submit documents with more than the stated email size will be free to split the submission in multiple parts but not exceeding the reasonable length required. All documents must be in PDF format and the zipped file password protected.
Email transmission cannot be guaranteed to be secure or be error free as it may arrive late or may not open or be quarantined due to security issues (virus scare), therefore MCM does not accept any liability of any omissions or errors in the contents of the e-mail transmission. Interested parties are encouraged to submit their offers earlier.
Telegraphic, telephonic, telex facsimile or submissions emailed to kmongale@mcm.co.bw will also not be considered. Morupule Coal Mine reserves the right to reject or accept any submission and does not bind itself to accept the lowest or any portion of any tender. Acceptance thereof is not binding on the company until confirmed through official notification. The services pertaining to this contract shall be run under Morupule Coal Mine General Conditions of Service, details of which are in the tender documents. Enquiries relating to this tender must be addressed to: Contracts Administrator, at e-mail: kmongale@mcm.co.bw or Tel: 494 3025.
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